The Affordable Care Act Prompts City of Lincoln (IL) to Switch to Aladtec Online Employee Scheduling and Workforce Management Software

Oct. 4, 2016
This city recognizes the advantages of using the same software for employee data continuity and proof of compliance.

Although cities and municipalities work in conjunction in many ways, when it comes to software, individual departments often choose their own software system without considering the advantages of one software solution for multiple departments.  In addition, keeping track of workforce management tasks on paper makes regulation compliance more difficult.

“Here at the City of Lincoln we believe it’s important to use the same software across departments so our payroll department can easily track overtime, sick time, and vacation time for all our employees from one software system,” explains Chief Mark Miller, City of Lincoln Fire Department, Illinois.  “Before, we used a computer based Fire Department only software system - it crashed and records were lost.  We switched to Aladtec and that’s no longer a risk.  Aladtec also allows us to go paperless.  We keep our department forms in the software system, including: all daily and weekly apparatus checks; EMS equipment checks; and overtime documentation.” 

The City of Lincoln uses Aladtec for employee scheduling and workforce management within their Fire Department, Police Department and City Offices. “The Affordable Care Act prompted us to use Aladtec too. Since the City of Lincoln is a large employer with more than 50 full-time employees we are required, by law, to file reports with the IRS  annually.  Aladtec enables us to track all paid time separately (vacation, holiday pay, etc.) which is required for the Affordable Care Act,” indicates Susan K. Gehlbach, City Clerk. “Aladtec reports provide much needed information for ACA.”

Since the Aladtec software is online there’s nothing to install and it’s available 24/7 from anywhere, on any computer or device via an Internet connection.  Online software programs are proving valuable to the Public Safety Sector, as they can be used in emergency vehicles, at the scene of an accident, while in the field, or at the office.

The Aladtec system also improves individual departments by automating mundane routine tasks.  This makes agency processes more efficient and reduces human errors therefore saving time and money. All these factors impact how well a municipality operates.  The City of Lincoln indicates they are pleased with their choice to implement Aladtec.  “Also, their support staff is great to work with - all municipalities should invest in this software,” Gehlbach concludes.

About Lincoln:  This city is located in Logan County in central Illinois along famed Route 66.  It’s also the first city named after Abraham Lincoln before he became President.  The city has approximately 15,000 residents who are proudly served by those who are employed by their Public Safety Agencies.  For more information on the City of Lincoln visit:

About Aladtec: They proudly provide online employee scheduling and workforce management software to nearly 1,700 organizations, primarily within the Public Safety Sector. These customers count on Aladtec every day to help them save time and improve efficiency.  For information about their affordable industry specific options, or to try a free demo, please visit

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