Formulating an annual budget can be an overwhelming process but is a crucial component of managing an efficient, effective law enforcement agency. With tight budgetary restrictions, advocating for new or upgraded equipment or software, such as an online officer scheduling system, might make some police leaders uneasy. The good news is that not all scheduling software is expensive, and the time and labor savings scheduling software provides quickly offsets the cost and pays dividends for years to come.
Hundreds of law enforcement agencies have adopted ScheduleAnywhere as their online scheduling solution, saving up to 90 percent on overtime costs. When your department develops its budget, it makes financial sense to include ScheduleAnywhere officer and staff scheduling software. Here are six ways our system will save you time and — most importantly — money in the upcoming fiscal year and beyond.
1. Easily and Quickly Create and Copy Schedules
No matter the size of your law enforcement agency or the type of shift rotation you use, setting up officer and staff schedules can be time consuming. With ScheduleAnywhere you can build schedules for each of your divisions in minutes, and schedule multiple employees easily. Schedules can be built and viewed weeks, months or years in advance. Quickly copy schedule patterns and rotations, so you don’t spend time and resources entering repeating information or schedules.
2. Ensure Proper Coverage
With ScheduleAnywhere, managers can properly allocate resources to ensure officers are accurately scheduled by shift, position or skill. Simply enter your staffing requirements and you can immediately see whether there are too few or too many officers scheduled. You can see shortages or overages ahead of time and change shift assignments in advance to ensure proper coverage without incurring unnecessary overtime.
3. Fill Open Shifts Fast
Beyond creating the initial schedule, administrators spend hours each week managing schedule changes. With ScheduleAnywhere’s integrated messaging system, you can message individuals, all employees, or a select group of qualified, available employees to fill open shifts fast. This eliminates time-consuming phone calls and allows managers to focus on core responsibilities.
4. Share Schedules Across the Organization
ScheduleAnywhere allows managers to share schedules with other locations or divisions, such as corrections, patrol and dispatch. This gives the entire organization real-time schedule information to ensure every shift is properly staffed. Additionally, managers and supervisors can see how many total hours are scheduled, which will safeguard against scheduling conflicts and help reduce overtime costs.
5. Calculate Projected Labor Costs and Efficiency
The personnel budget comprises most of law enforcement agencies’ annual funds. ScheduleAnywhere can perform staffing calculations such as total hours scheduled and can provide estimated employee utilization and efficiency for a given work period. Managers can also view projected labor costs for any specified date range. Having this data in advance allows you to arrange the schedule to most efficiently and effectively cover every shift while minimizing the department’s overtime costs.
6. Save Your Department Money
When researching scheduling software solutions, administrators should consider the initial investment, as well as monthly and annual costs. ScheduleAnywhere is affordable and offers flexible pricing, which can be adjusted to meet your specific requirements, so your agency pays only for the services it needs.
ScheduleAnywhere is proven, affordable, easy-to-use officer scheduling software that hundreds of law enforcement agencies rely on every day. It saves time and money while improving communication and ensuring proper shift coverage. Before you commit to a subscription, sign an agreement or send any credit card information, try ScheduleAnywhere free for 30 days to see how it will help your law enforcement agency save time and money.
CLICK HERE to learn more about ScheduleAnywhere officer and staff scheduling software.
