This type of case is why it is vital to maintain proper documentation for a canine program, written or computer generated. These reports need to be maintained and easily accessible to the handler, courts, or the agency upon demand.
Deployments are another area that can easily be linked to training; it's what we train for. Depending on the type of computer program you use you can determine what type of information that is placed into the reports. I am able to add real time weather information, photos, maps, and drug/cash seizure information. The software also allows for a GPS tracking system to be added to a canine track and transposes this track over GoogleMaps. This creates a very detailed and professional looking map. It also has a feature where weights are calculated as well as cash finds. I can ask the program to generate a report on a particular find and it place it into a professional looking format. This program will generate reports based on hours, days, months, quarterly, yearly and lifetime. The program will even assist in creating a use of force report if your canine team was involved in a bite. When the monthly reports are generated I have real time access to the amount of drug seizures, to include the total weights of all drugs seized in each category, total cash seizure to the penny, and property seizures which could include vehicles and/or other stolen properties.
So in closing, it is important to maintain proper documentation. Failure to do so can result in the loss of your case, or even the canine being ruled unreliable. It is much better to document the canine activities instead of guessing at them. There are numerous canine software programs available on the internet that can be used for trial periods. They aren't that expensive and can even be tailored to your specific agencies. If you have any questions and/or want to inquire about which software I've tested and have used please feel free to email me.